The Benefit of a Trained Eye

by | Apr 11, 2021

MEET THE TEAM: Milen Gomez, Staff ACCOUNTANT

6 months ago, we added a new staff accountant to our team: Milen Gomez. Our newest staff accountant is the best we could ask for with her incredible attention to detail and efficient mindset. She has been an essential part of our continued growth by always putting her...

Client Spotlight: Danielle Suchala Klausing

It’s always an exciting time when you’re ready to take the next step in life and buy a home. But finding that perfect home can be a challenge, especially if you’re not familiar with the real estate industry. That’s where Danielle comes in. With over 7 years of...

Who is responsible for payroll?

One of the most expensive resources for any business is payroll. It’s also one of the most important. We are firm believers that people are your most valuable asset, so it’s no wonder that payroll gets costly. Especially if you are a professional services company, and...

Let’s just Write it off! 

Ahhh the joys of being a business owner. You get to set your own schedule, be in complete control of your success and of course, deduct your business expenses.   Just like all of those statements, there are some pros, cons and a lot of misconceptions that go...

How to beat tax stress

It's March and that means two things:   Tax season is in full swing.   Chicago winter is about halfway over.   There isn‘t much a financial consultant can do when it comes to the weather, but when it comes to making your tax season less...

Meet the team: Eileen Manaloto, Sr. Accountant

Despite a job market full of unique challenges, My Small Business Pro was incredibly fortunate to bring on a new team member last year, Eileen Manaloto. Like many small businesses, we got creative in finding the right resource to support our amazing clients and fit...

Back to the Financial Future! 

A new year is upon us! While there’s a tendency to charge into 2022 with new hopes, plans and goals; but you need to pump the brakes. One of the most prudent things you can do is slow down and take some time to do a serious review of your past. Last year is full of...

Why Your Accountant Hates You

Unless prompted, few business owners willingly gush about their accountants. I get it, accountants aren’t always the most affectionate bunch; sometimes referred to as boring or dry. Many consider them a necessary evil, number crunchers or even bean counters. Some...

Sharpen your Tax Ax

As the year winds down, most people start to slow down. People are looking forward to the holidays and start to bundle up as the days get shorter, maybe even start planning that holiday vacation. But if you’re a business owner, there’s something that starts to scare...

What do you see when you look at your financials?  If you are like some business owners we know, you scroll straight to the bottom to see whether the cumulative total of the income and expense entries has a positive result, and whether you like that number.  You may then skim the numbers from the top, to see if everything “looks” right in your income category, and if nothing is very obviously awry, you do the same in the expense category.  Barring any glaring errors, you probably then close the file.

Without systems and an understanding of financial reports, owners may not actually know what these reports – Profit & Loss, Balance Sheet, accounts receivable, etc. – are supposed to look like.  Which is why our clients work with us.  We know exactly what to look for.

We educate our clients on how to read their financial reports and discuss the best methods of organizing them to extract the best information. When we close out the month, our team at Fritz Financial Solutions spends time reviewing the reports for consistency and accuracy.  Let’s look at what that means:

We Look for “No”

There should be no negative numbers on the balance sheet, other than depreciation and amortization – accounting terms for how your CPA expenses your assets over time on your tax return.  While it is possible for there to be a negative number in the Net Income category, if that is the case, we may need to initiate some tough conversations.

There should be no unreconciled transactions — not unless you record issued checks in your register and they have not already have been cleared through your bank.  We find that many people think adding a transaction in QuickBooks is “reconciling.”  But that could not be further from the truth.  To correlate it with the process which you may have learned in home economics, adding transactions is equivalent to writing information in your check register.  Reconciliation occurs when we review every transaction from your bank statement and compare it with the QuickBooks register. (Side note – how do you know that what you’ve added is correct? How would you go about checking your work?)

There should be no uncategorized Income, Assets or Expenses. QuickBooks is a software program always doing its best to help you – but it doesn’t always “guess” right.  Transactions can often be miscategorized into these “uncategorized” accounts, causing your numbers to be off.

We Look for “Yes”

With almost two decades of experience preparing and reviewing month-end financials, we know firsthand the critical importance of reviewing the details – in both income and expense categories – to make sure each entry is in the right place.  We confirm that, yes, everything is correctly categorized.

One of the areas that require an in-depth review is payroll liabilities.  Yes, these sections on your Balance Sheet or in your P&L can be overlooked or accepted without analysis.  These numbers may be entered through a data integration or payroll source outside of QuickBooks or manually via payroll checks or journal entries. Regardless of the entry method, they require careful review.  No set of financials is accurate without the inclusion of payroll and its associated taxes!  But you’d be surprised how quickly payroll can muck up your books.

Why We Know Where to Look

We know how QuickBooks works.  We’ve been working with it for years, and we are QuickBooks Certified ProAdvisors for good reason.  As mentioned before, QuickBooks is always trying to help you by auto-categorizing transactions, or guessing the names of your vendors and payees for the transactions sent through your bank, and users sometimes click through without double-checking the program.  QuickBooks is a robust and useful tool for our clients, but using it can be a case of “You don’t know what you don’t know.”

Clients sometimes utilize QuickBooks’s rules function to automatically categorize new transactions. A word of caution: these rules need to be very specific and aligned with the bank’s exact text to work properly.  It gets tricky when businesses have similar names with very different business categorizations.  For example, one client’s rule auto-categorized any expense to Shell as a gas expense.  This worked well until she purchased a client gift from a boutique that also had the world Shell in the title. Doh!

These are the types of scenarios we are on the lookout for. When our clients receive their detailed financial reports from us at the end of each month, they can feel confident their numbers have been reviewed in detail by a professional.  Can you say the same thing about your financials? We have helped dozens of firms get theirs in order – let us help you!

*************

Clients of Fritz Financial Solutions have the benefit of the trained eye every day! Sound like something you should explore? Contact us today.

MEET THE TEAM: Milen Gomez, Staff ACCOUNTANT

6 months ago, we added a new staff accountant to our team: Milen Gomez. Our newest staff accountant is the best we could ask for with her incredible attention to detail and efficient mindset. She has been an essential part of our continued growth by always putting her...

Client Spotlight: Danielle Suchala Klausing

It’s always an exciting time when you’re ready to take the next step in life and buy a home. But finding that perfect home can be a challenge, especially if you’re not familiar with the real estate industry. That’s where Danielle comes in. With over 7 years of...

Who is responsible for payroll?

One of the most expensive resources for any business is payroll. It’s also one of the most important. We are firm believers that people are your most valuable asset, so it’s no wonder that payroll gets costly. Especially if you are a professional services company, and...

Let’s just Write it off! 

Ahhh the joys of being a business owner. You get to set your own schedule, be in complete control of your success and of course, deduct your business expenses.   Just like all of those statements, there are some pros, cons and a lot of misconceptions that go...

How to beat tax stress

It's March and that means two things:   Tax season is in full swing.   Chicago winter is about halfway over.   There isn‘t much a financial consultant can do when it comes to the weather, but when it comes to making your tax season less...

Meet the team: Eileen Manaloto, Sr. Accountant

Despite a job market full of unique challenges, My Small Business Pro was incredibly fortunate to bring on a new team member last year, Eileen Manaloto. Like many small businesses, we got creative in finding the right resource to support our amazing clients and fit...

Back to the Financial Future! 

A new year is upon us! While there’s a tendency to charge into 2022 with new hopes, plans and goals; but you need to pump the brakes. One of the most prudent things you can do is slow down and take some time to do a serious review of your past. Last year is full of...

Why Your Accountant Hates You

Unless prompted, few business owners willingly gush about their accountants. I get it, accountants aren’t always the most affectionate bunch; sometimes referred to as boring or dry. Many consider them a necessary evil, number crunchers or even bean counters. Some...

Sharpen your Tax Ax

As the year winds down, most people start to slow down. People are looking forward to the holidays and start to bundle up as the days get shorter, maybe even start planning that holiday vacation. But if you’re a business owner, there’s something that starts to scare...

What solution can Fritz Financial find for you?

Schedule a meeting with Daliah Fritz